Senior Administrator, Office Service Management - Hanoi, Việt Nam - Techcombank

Techcombank

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Hanoi, Việt Nam

1 tuần trước

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Đức Nguyễn

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Mô tả

8 Apr 2024
Senior Administrator, Office Service Management :

Category: Operations Division
Job Type:
Facility: Operations
Job Purpose:
The job holder performs the work in accordance with the assigned professional expertise related to office services. Ensure compliance with quality commitments and compliance with the bank's processes and regulations.

Key Accountabilities (1):

I.

/ Perform tasks, including but not limited to services:
Office services, Archives, Reception, Administrative expenses.
II

/ Specific tasks:

Office services:
'- Manage and provide shared services/utilities belonging to the Building (Hygiene, drinking water, trees, meeting rooms, canteen/pantry, Gym, healthcare, Parking lot, Arrangement/renovation, repair workspaces, other shared infrastructure, etc.)

Service monitoring of suppliers/contractors
Receiving and handing over assets/materials to employees working at the Building
Recovering assets and tools from HO Units into inventory and allocating assets and tools after being delivered to HO Units for use
Procurement of assets/tools, supplies and materials for the operation of the Building (responsible for expenditure management within the approved budget)
Receiving service requests, allocating service implementation, surveying service quality, analyzing and reporting back office services, etc.
Control and urge the progress and quality of services of specialized units and contractors in providing services: Technical system operation, Construction, Maintenance/Maintenance, Repair within en Building.

Key Accountabilities (2):

Archives:

Develop regulations, processes, standards/guidelines for archival services applied to HO and branches.
Organize and manage clerical work at

Head Office:
receive - process - track - store outgoing/incoming documents

The focal point to receive incoming mail, deliver mail to employees working in the HO Building and control the Courier Service Provider at the Head Office Building.
Manage and use the legal entity seal (circle) of the Bank in accordance with the Bank's regulations/Law and carry out the work. Duplicate internal text.

Opening ceremony:

Perform Reception work (welcome, check in/check out for guests/employees when coming to work) at the Building
Perform reception duties, events for the Senior Management Board, general events of the Bank, meetings

Key Accountabilities (3):

Administrative expenditure:

Responsible for controlling/effectively using administrative expenses/general expenses managed by Internal Service.
Managing a fleet of vehicles/vehicles to serve the senior management, serving the general work of the Bank.
Carry out the ceremony/external affairs as assigned by the Bank's Board of Directors.
And other jobs according to the functions and tasks from time to time, at the request of the Leader.
Depending on the employee's professional capacity and the workload of the functional unit, the unit leader may assign to perform each functional group alternately or two or more functional groups or tasks mentioned above. at the same time to ensure the common work is effective and transparent.

Key Relationships - Direct Manager:

Manager, Office Service Management

Key Relationships - Direct Reports:

Không có

Key Relationships - Internal Stakeholders:

departments under Head Office unit, functions under Internal Service

Key Relationships - External Stakeholders:

relevant suppliers and partners

Success Profile - Qualification and Experiences:

Graduating from college or higher.
Experience (professional): 2 years in professional field or equivalent.
Foreign language (English): as bank's regulations

Understand the operation process, products and services of DVNB TCB
Understand of office equipment, office administrative activities in the Building
General understanding of Building technical systems, IT equipment